Reviewed 5 October 2026
Give The Reviewer An Approved Specification
Our proposed instruction pack identifies the order, supplier, batch, product variants and specification version. Include the checks that matter to the purchase: model, quantity, accessories, dimensions, packaging and any separately agreed test. Name who approves the criteria and provides reference samples or technical information. A sales photograph or the supplier’s own description is not a complete inspection instruction. Ask the appointed provider which checks it can perform and which need another specialist.
Record What Was And Was Not Inspected
QIMA describes pre-shipment inspection using sampling; SGS lists quality, quantity and packaging checks for its final inspection service. In our suggested scope sheet, keep the planned method and acceptance criteria beside the actual coverage. Record which variants, cartons or units were checked, which tests were performed and which items were inaccessible or excluded. A visible-condition review does not establish authenticity or functional performance. An observed sample is evidence about what was examined, not proof that every unit was examined.
Read The Findings Before Approving Release
Match the report to the order and inspection date. Review findings, supporting photographs, measured results and stated limitations rather than relying only on a pass or fail label. Ask for clarification when a reported quantity, model or variant differs from the approved record. Our proposed decision log separates accepted findings, items needing correction and questions that remain open. Assign the buyer’s authorized decision owner and record whether goods may move, require rework or await further review.
Close Corrective Action With A Clear Record
If the supplier changes goods or packaging after inspection, identify the affected batch and which earlier observations no longer describe it. Ask the appointed provider or decision owner whether another review is needed and what evidence would close each finding. Keep supplier updates distinguishable from a new inspection report. Record the final approval and its conditions, then reconcile released package references with the shipping documents. Do not promise that an inspection report guarantees product compliance, every unit’s quality or a claim outcome.
Dispatch Checklist
- Order, variants and approved specification version are identified.
- Method, acceptance criteria, actual coverage and exclusions are recorded.
- Findings and corrective actions each have an owner and supporting reference.
- The authorized release decision matches the final batch and packing record.
Worked Example
Invented example: 100 cartons match the expected outer count, while only selected units were opened for the agreed visual review. That count does not confirm every carton’s variant mix or an unperformed function test. Record the checked coverage and unresolved requirement, then obtain the buyer’s release decision instead of presenting the count as full product verification.
Download The Planning Sheet In EnglishReferences And Scope
A preparation and review workflow, not an inspection certification or a Jeton testing promise. QIMA and SGS describe their own services. The selected provider’s scope and report, the approved purchase requirements and the buyer’s decision govern the actual review; no universal sample size or acceptance threshold is supplied.
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